Highlander Union Building

Eat, Study, Relax, Explore

Reservable Spaces

You have choices. When planning your next big meeting, student club gathering or academic panel, you have hundreds of choices at UCR. Plan early and use our helpful event planning tools to make the most of the occasion.

HUB Scheduling accepts reservation requests for spaces in and around the UCR Highlander Union Building (HUB). These spaces can be reserved to accommodate meetings, banquets, indoor and outdoor events/exhibits, as well as other functions.

The process is easy. Select from one of four areas you would like to reserve space: the HUB Facilities, Student Success Center (SSC) Facilities, General Assignment Classrooms or Outside Locations. Once you have selected the general category, follow the links below to view rental rates, setup capacities and room details for our reservable spaces.
 

HUB_Lounges

 

HUB Facilities

The HUB has many spaces to choose from that are perfect for small meetings to large dinners and lectures. The table below includes the maximum capacity for each available setup along with rental rates.

HUB facilities are multi-purpose when it comes to setups. If you would like to see examples of our standard setups listed below, please speak with your event manager. Please note that we do adhere to fire code regulations; therefore, requests for special setup or for additional seating may not be approved.

HUB Conference rooms are available for booking Monday-Sunday from 8 am-10 pm, closed on campus holidays. Summer hours are Monday-Friday 8 am-5 pm, closed on the weekends. 

*Registered Student Organizations do not pay hourly rental fees in any HUB rooms, nor setup fees in the smaller HUB rooms. Fees for special setups will be applied to events in HUB 302, 302 South, and 302 North. Special setups would be defined as rounds, classroom, clusters, cleared room, etc. Fees are listed below. 

  • HUB Facilities
    ROOM CAPACITY RATE/HOUR
        Classroom Square Theatre U-Shape Rounds of 10 Registered Student Org Depts Off-Campus
    2nd Floor
    260   30 28 60 16 40 $0 $23 $33
    265   24 24 46 16 40 $0 $17 $23
    268   30 30 60 20 40 $0 $28 $45
    269   36 36 100 36 50 $0 $33 $66
     
    3rd Floor
    302   294   725   430 *$100 flat rate/special setup $110 $247
    302 North   126   299   150 *$50 flat rate/special setup $57 $154
    302 South   126   300   200 *$55 flat rate/special setup $60 $165
    355   54 42 140 36 70 $0 $45 $83
    367   20 20 50 16 40 $0 $23 $33
    379   20 20 50 16 40 $0 $23 $33
    Charged Equipment  Fee
    Stage Riser (8 pieces available, 8' x 6') $16.25 each
    Pipe and Drape (12 sections available in blue only) $10.00 each 
       

     

General Assignment Classrooms

General assignment classrooms are located throughout the UCR campus. The table below includes the maximum capacity for each available setup along with rental rates. Please select a room to view pictures, diagrams and room details.

All lecture halls and some classrooms have fixed setup arrangements. A select number of classrooms have moveable desks that allow the customer to rearrange if needed. It is the customer's responsibility to reset the classroom into its original configuration after the event. Please note that we do adhere to fire code regulations; therefore, requests for special setup or for additional seating may not be approved.

Academic classrooms are available for non-academic event booking, Monday-Friday 8 pm-11 pm. Only Skye Hall and University Lecture Hall (UNLH) are available for booking Saturday-Sunday. Academic classrooms are closed for all campus holidays.

SSC Facilities 

The Student Success Center offers 3 medium size Multi-Purpose rooms and 3 small conference rooms to choose from that are perfect for small meetings to special events. The Facility also offers 6 medium to large general assignment classrooms that HUB Scheduling is able to book during approved times. The table below includes the maximum capacity for each available setup along with rental rates.

SSC facilities are multi-purpose when it comes to setups. If you would like to see examples of our standard setups listed below, please speak with your event manager. Please note that we do adhere to fire code regulations; therefore, requests for special setup or for additional seating may not be approved.

SSC Multi-purpose rooms are available for booking 4:30 pm-10 pm Monday-Thursday, 8 am-10 pm on Fridays, and 8 am-2 pm on Saturday's. Group meeting rooms are available for booking 8 am-10 pm Monday-Friday, and from 8 am-2 pm on Saturday's. Rooms are closed for all campus Holidays and are not available during the summer (Only exception is Highlander orientation sessions). 

*Registered Student Organizations do not pay hourly rental fees in any SSC rooms, nor setup fees in the smaller SSC rooms. Fees for special setups will be applied to events in MPR Combo 1/2, MPR Combo 2/3, and MPR Combo 1/2/3. Special setups would be defined as clusters, cleared room, square, etc. Fees are listed below. 

  • SSC Facilities

     

    ROOM CAPACITY RATE/HOUR
      Boardroom Classroom Square Theatre U-Shape Rounds of 10 Registered Student Org Depts Off-Campus

              1st Floor
    MPR 1 (125)   63   105     $0 $33 $75
    MPR 2 (123)   63   105     $0 $33 $75
    MPR 3 (121)   63   105     $0 $33 $75
    MPR 1/2   126   210     *$69 flat rate/special setup $72

    $161
    MPR 2/3   126   210     *$69 flat rate/special setup $72 $161
    MPR 1/2/3   189   315     *$85 flat rate/special setup $88 $198
    GM Room 1 (120)     20       $0 $23 $50
    GM Room 2 (114)     20       $0 $23 $50
    GM Room 1 (112)     20       $0 $23 $50

                                                                                                                                        2nd Floor

    GAC 229   404         $0 $0 $56
    GAC 235   160         $0 $0 $56

                                                                                                                                         3rd floor 

    GAC 308 (Flex)   80         $0 $0 $56
    GAC 316 (Flex)   80         $0 $0 $56
    GAC 329   220         $0 $0 $56
    GAC 335   160         $0 $0 $56

Outside Locations

Outside locations are located throughout the UCR campus. The table below includes the maximum capacity for each available setup along with rental rates.

All outside locations come in an as-is condition. Any furnishings or equipment required will need to be rented. Please note that we do adhere to fire code regulations; therefore, requests for special setup or for additional seating may not be approved.

Outdoor locations are available for booking Monday-Sunday from 7 am-11 pm and closed for all campus holidays.

  • Outside Locations
    ROOM/LOCATION CAPACITY RATE/HOUR
      As-Is (No Setup Required) Registered Student Org Departments Off-Campus
    A & I Bowl 1,000 $0 $0 $1,061
    Bell Tower 100 $0 $0 $546
    Bell Tower East 25 $0 $0 $546
    Bell Tower North 25 $0 $0 $546
    Bell Tower South 25 $0 $0 $546
    Bell Tower West 25 $0 $0 $546
    Bell Tower Lawn 200 $0 $0 $546
    HUB/Watkins Lawn 1,000 $0 $0 $546
    Flag Pole Lawn 1,000 $0 $0 $546
    Hinderaker Lawn (Special Request) 5,000 $0 $0 $546
    Hinderaker North Patio/East Plaza (Special Request) 25 $0 $0 $546
    Olmsted Hall Lawn (Special Request) 100 $0 $0 $546
    Olmsted Hall Plaza (Special Request) 200 $0 $0 $546
    Picnic Hill 75 $0 $0 $546
    Pierce Lawn 5,000 $0 $0 $546
    Rivera Library Lawn 2,000 $0 $0 $546
    Rivera Arches (Special Request) 250 $0 $0 $546
    Science Library Knoll (Special Request) 150 $0 $0 $546
    Staff Plaza/Memorial Garden 25 $0 $0 $546
    Watkins East Courtyard(Special Request) 75 $0 $0 $546
    Vendor East Walkway 175 $0 $0 $546
    Walkway Bell Tower East (1 - 10) 500 $0 $0 $546
    Walkway Bell Tower West (1 - 20) 500 $0 $0 $546

HUB Zoom Services

  • HUB Virtual Events

    HUB Scheduling is now offering free Zoom webinar/meeting services to campus departments and Registered Student Organizations to host virtual events.  Zoom Pro Meetings and Webinar services allow you to easily set up virtual events, provide a higher level of security and utilize post-event assessment data. 

    ZOOM PRO Meetings

    Meetings are designed to be a collaborative event with all participants being able to screen share, turn on their video and audio, and see who else is in attendance.

    • Interactive platform
    • Extended meeting time beyond Zoom Basic 40 minute option
    • Ideal for Team meetings and trainings
    • Audio and video sharing for all attendees
    • Non-verbal reactions
    • Attendee polling
    • Breakout sessions
    • Features chat and hand raising
    • Recording & Livestream options
    ZOOM Webinar

    Webinars are designed so the host and desginated panelists can share their video, audio, and screen. Webinars allow view-only for attendees with host option to unmute.

    • Presentation platform Ideal for large public addresses, Town Hall and lectures Hosts control access to audio and video sharing Features Q&A, chat and hand raising
    • Attendee polling Host/Presenter access to practice sessions Recording & Livestream options Bookings available with 2 week lead time at https://reserve.ucr.edu For more information contact HUB Scheduling at 951.827.3215 or hubscheduling@ucr.edu
  • How Do I Reserve My Virtual Event?

    Please note: All virtual bookings require at least two weeks advanced notice

    STEP 1  Go to  reserve.ucr.edu 

    Step 2  Log in with your campus credentials (you must be a full time staff or assigned reserver for a registered student organization to reserve rooms)

    Step 3 Select "HUB virtual room"

    Step 4 Follow the reservation steps!

    Step 5 Once your reservation has been submitted, someone from our office will be in touch with you to begin processing your virtual event.